Why Teacher Transfers Break UDISE+ Data at Both Schools

A teacher transferred to your school in July 2026. It is now October. You try to add them to your Teacher Module by searching their Aadhaar. Their PEN appears — linked to their old school, still showing as "Active." You link them to your school. Now the teacher is showing as active in two schools simultaneously.

Meanwhile, the teacher who left your school for another district in May 2026 is still showing as active in your Teacher Module. Your teacher count is 9. It should be 8.

Teacher transfer data in UDISE+ breaks at both ends — the school the teacher left and the school they joined. Until both sides update their records, BRC verification will flag the teacher as active in two places. This page explains the exact update needed at each end, and what to do when the old school has not done their part.

New Teacher Joined Your School — Linking Existing PEN

When a teacher who has worked in any government school before joins your school, they already have a PEN in UDISE+. Do not create a new one — link their existing PEN to your school.

1. Login to Teacher Module at udiseplus.gov.in/udiseteacher/
2. Click "Add Teacher" or "Teacher Search"
3. Enter the teacher's Aadhaar number and click Search
4. Their existing profile will appear with PEN, previous school, qualifications, and service record
5. Click "Link to My School" or "Transfer In" — the teacher's PEN is now associated with your school
6. Update joining date (actual reporting date at your school), designation, and any new training completed since their last update
7. Save the profile

After linking: check that their profile now shows your school's UDISE code as the current posting. If it still shows the old school, contact your Block MIS Coordinator — the transfer may need to be processed at the system level.

Teacher Transferred Out — Marking Inactive at Your School

When a teacher leaves your school — by transfer, resignation, or retirement — they must be formally marked in your Teacher Module. Simply not mentioning them is not enough — they will continue to show as active.

1. Find the teacher's profile in your Teacher Module
2. Click Edit on their profile
3. Change employment status to "Transferred Out," "Resigned," or "Retired" — whichever applies
4. Enter the exit date — the actual date they left your school, not today's date
5. For transfers: enter the transfer order number if available
6. Save the profile

The teacher will now be excluded from your active teacher count. Their PEN remains in the national database — when they join their new school, the new school will link their PEN through the same "Transfer In" process.

Problem: Teacher Still Showing Active at Old School

You added the transfer teacher to your school. But BRC flags the teacher as active in two schools simultaneously. The old school has not marked them as "Transferred Out." BRC sees the teacher in your module and in the old school's module, both as active.

You cannot directly update the old school's Teacher Module. What you can do:

1. Note the old school's UDISE code (visible in the teacher's profile history)
2. Contact your Block MIS Coordinator with the teacher's PEN, old school UDISE code, and transfer date
3. Your BRC will contact the old school's BRC (or directly unlock the old school's Teacher Module if they have authority)
4. The old school's BRC will request the old school to update the transfer out status
5. Once updated, the teacher shows as active only at your school

This coordination can take 3-7 days. Start it the moment the teacher joins your school — not in October when data submission is happening. A transfer that happened in July but is reported in October creates unnecessary pressure during peak season.

Teacher From Another State — Different Process

Inter-state teacher transfers require additional steps because the teacher's PEN was registered under a different state's Teacher Module. The process is:

1. Search for the teacher by Aadhaar in your state's Teacher Module
2. If their PEN appears — even from another state — click "Link to My School"
3. Their profile and PEN will be associated with your school in your state
4. Their old state's Teacher Module will show them as transferred (this typically requires their old state's BRC to process)
5. If their Aadhaar search returns no results in your state's portal, contact your Block MIS Coordinator — they may need to initiate a cross-state PEN transfer request through the district or state MIS system

Cross-state transfers take longer to process in UDISE+ than intra-state transfers. Plan for 2-3 weeks from joining to complete PEN linkage in your school's Teacher Module for inter-state cases.

Retired Teacher Still Showing as Active Staff

A teacher who retired 6 months ago is still showing in your Teacher Module as active. Their retirement was not processed in the system. This inflates your teacher count and may conflict with payroll cross-verification data.

1. Open the teacher's profile in Teacher Module
2. Change status to "Retired"
3. Enter the retirement date (actual date, not today)
4. If they received a special extension or are working as a consultant post-retirement — that is a different employment category and should be discussed with your BRC before entering
5. Save and verify the active teacher count decreases by one

Teacher Count Verification Checklist Before Submission

Before submitting the Teacher Module, verify each of these: